Call for Abstracts and Abstract Submission Guidelines
The EAACI Scientific Programme Committee and the Local Organising Committee welcome the submission of original contributions for oral and poster presentation at the Congress.
DEADLINE: 10 JANUARY 2016 at 24:00 CET
Abstracts received after this date will not be considered.
Instructions to authors
Carefully read the guidelines below before submitting your abstract. Acknowledgement of the receipt of your submission will be sent to the corresponding author’s e-mail address immediately upon submission. If you do not receive the confirmation e-mail, please do not submit the abstract again, instead please contact the Abstract Team at email@example.com for advice.
Invited speakers are not required to submit abstracts to the lectures they are invited for.
- Abstracts can only be submitted electronically through the Congress website.
- You are allowed to be the presenting author of more than one abstract.
- You are allowed to be a co-author of more than one abstract.
- Submission of similar abstracts from the same group is discouraged.
- Abstracts will only be considered for presentation if they are not published or submitted for presentation elsewhere.
When entering into the abstract submission system for the first time, you will be asked to create a profile. Through your account you will be able to access your personal page to submit one or several abstracts. You can edit your abstracts until the submission deadline, 10 January 2016.
Abstract language and length
Abstracts and presentations must be written in English. The maximum length allowed for an abstract is 2500 characters (approximately 350 words) including blank spaces. The abstract title, the author(s) or names of institutions are not included in the count of 2500 characters.
Abstract structure and content
In order to make the abstract as informative as possible, please include a brief statement of the purpose of the study and/or the underlying hypotheses, the method used, the results observed, and the conclusions based upon the results. It is inadequate to state “The results will be discussed” or “The data will be presented”. You may subtitle the paragraphs in the following order: Background, Method, Results, and Conclusion.
The abstract title and body text should only include pharmacopoeia names printed in lower case. Trade names are not allowed. Non-proprietary (generic) names of drugs, written in lower case, are required the first time a drug is mentioned in the text. References, credits or the authors’ academic degrees or grant support are not to be included in the abstract. Standard abbreviations may be employed in the text. Place special or unusual abbreviations in parentheses after the full wording at the first time it appears in the body of the text. Company names are not allowed in the title but can be named in the authors’ affiliation.
Presentation formats and abstract topics
Accepted abstracts selected by expert reviewers will be presented in any of the following sessions: Oral Abstract Sessions, Poster Discussion Sessions (electronic posters) and Thematic Poster Sessions (regular paper posters). Authors can indicate their choice of preferred type of presentation in the provided space. In addition, authors should indicate the thematic area (see Abstract Topics) their abstract should be assigned to. Please note that the final decisions regarding the allocation and the type of presentation of the submitted abstract will be made by the Scientific Programme Committee.
It is the author’s responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact will be reproduced as typed by the author as no editing will be done by EAACI. Please note that each year a number of abstracts are rejected because of poor English or because they contain no/incomplete data.
The accepted abstracts will be presented in three formats; Oral Abstract Sessions, Poster Discussion Sessions and Thematic Poster Sessions. All presenting authors will receive detailed guidelines as soon as their abstract has been accepted.
Oral Abstract Session
The Oral Abstract Sessions (OAS) consist of six presentations of eight minutes each and each followed by four minutes for discussion. The sessions are introduced by a lecture given by one of the chairs. As presenter you are required to prepare a MS PowerPoint presentation featuring the main findings of your work.
Poster Discussion Session
The Poster Discussion Session (PDS) will take place in designated areas in the poster area will allow for presentation of your work in electronic format. Your PDF will be made available on large touch screens, allowing the audience to gather in front of the screens. Each Poster Discussion Session contains 12 – 18 posters and runs for 90 minutes. Each abstract presenter will have the opportunity to summarise their main findings in 5 – 7 minutes (depending on the number of abstracts per session).
Thematic Poster Session
The Thematic Poster Session (TPS) takes place during lunchtime. All posters will be presented in guided poster discussion sessions. The Poster presenters will stand by their posters during the whole Poster session and be prepared to deliver a “two minute take home message” which will allow the moderators to select the best posters of each session.
The EAACI Congress 2016 and the Local Organising Committee offer 100 congress scholarships to EAACI Junior Members.
The application can only be made in connection with the abstract submission and must be applied for by the presenting author of an abstract. A Congress Scholarship recipient, will receive complimentary registration to the Congress, as well as shared accommodation in a twin-bedded room (up to four nights) and travel costs refunded up to EUR 500. An EAACI Junior Member Membership number must be provided and the applicant is required to upload a CV as proof of JM status.
The application deadline is 10 January 2016.
EAACI abstract award
All abstract presenters automatically enter the competition for EAACI abstract awards of EUR 200 each. The awardees will be announced during the Congress at the EAACI booth and online.
Notification of acceptance
Notifications of acceptance or rejection of the abstracts will be sent to the corresponding author of the abstract by mid March 2016.
The corresponding author receives all correspondence concerning the abstract, and is responsible for informing all co-authors of the status of the abstract.
With the notification of acceptance, abstract presenters will be informed about the time and date of their presentation, and are asked to reconfirm their attendance. EAACI cannot guarantee that presenting authors who do not show up to present their abstract during the session will be accepted for abstract presentations at future Congresses.
Registration and publication of abstracts The presenting author of an abstract must register for the Congress. Until 15 April 2016 the presenting author is offered a special extended “early fee”. The registration fee may be refunded if the abstract is rejected. Please note that some countries require a visa to visit Austria.
Accepted abstracts will be published on the website of EAACI Congress 2016, on 11 June 2016. In order to have your abstract published on the website you need to be registered for the Congress by 15 May 2016.
Assistance and contact
For any assistance for the submission of the abstract please contact the Congress secretariat at: firstname.lastname@example.org